Who are we?
OH Parsons LLP is a limited liability partnership incorporated in England and Wales and is a “controller” under the General Data Protection Regulation and the Data Protection Act 2018.
Whose data do we hold?
We may hold data about the following people:
Customers and clients
Suppliers and service providers
Advisers, consultants and other professional experts
Complainants and enquirers
What data will we collect?
We will only collect information from you that is relevant to the matter that we are dealing with. In particular we may collect the following information from you which is defined as “personal data”:
Family, lifestyle and social circumstances
Business activities of the person whose details we are processing
We may also collect information that is referred to as being in a “special category”. This could include:
Physical or mental health details
Racial or ethnic origin
Religious or other beliefs of a similar nature
Basis for processing
The basis on which we process your personal data is one or more of the following:
It is necessary for the performance of our contract with you
It is necessary for us to comply with a legal obligation
It is in our legitimate interests to do so
You have given us your consent (this can be withdrawn at any time by advising our Data Protection Officer)
How will we use your data?
We may use your information for the following purposes:
Provision of legal services including advising and acting on behalf of clients
Promotion of our goods and services
Provision of education and training to customers and clients
Maintaining accounts and records
Supporting and managing staff
Who will we share your information with?
Under our Code of Conduct there are very strict rules about who we can share your information with and this will normally be limited to other people who will assist with your matter. This may include:
Healthcare professionals, social and welfare organisations
Courts and Tribunals
Your opponents in litigation proceedings when required
Where you authorise us we may also disclose your information to your family, associates or representatives and we may also disclose your information to debt collection agencies if you do not pay our bills.
How long will we keep your information for?
We will normally keep your information throughout the period of time that we do work for you and afterwards for a period of six years as we are required to do by law and also by the regulations that apply to us.
In some cases (for example where we have prepared a Will for you) we may retain your information for a longer period and we will advise you of this at the time.
More information is set out in our Data Retention Policy which is available on request from the Data Protection Officer.
Transfers to third countries
We may from time to time transfer your personal data to a country outside of the EEA.
Normally this will be necessary for the performance of your contract with us or for the exercise or defence of legal claims on your behalf.
Sometimes we may transfer for other reasons and we will ensure that appropriate safeguards are in place at all times.
We shall ensure that all the information that you provide to us is kept secure using appropriate technical and organisational measures.
In the event of a personal data breach we have in place procedures to ensure that the effects of such a breach are minimised and shall liaise with the ICO and with you as appropriate.
More information is available from the Data Protection Officer
What rights do you have?
You have the following rights under the GDPR:
Right to be informed
Right of access
Right to rectification
Right to erasure
Right to restriction of processing
Right to data portability
Right to object
Rights concerning automated decision-making and profiling
Right of access
You have a right to see the information we hold about you.
To access this you need to provide a request in writing to our Data Protection Officer, together with proof of identity.
We will usually process your request free of charge and within 30 days however we reserve the right to charge a reasonable administration fee and to extend the period of time by a further two months if the request is manifestly unfounded or vexatious and/or is very complex.
Full details are available in our Data Subject Access Policy which is available on request from the Data Protection Officer.
Right to erasure
You have a right to ask us to erase your personal data in certain cases (details may be found in Article 17 of the GDPR).
We will deal with your request free of charge and within 30 days but reserve the right to refuse to erase information that we are required to retain by law or regulation, or that is required to exercise or defend legal claims.
To exercise your right to erasure please contact our Data Protection Officer.
Who can you complain to?
If you are unhappy about how we are using your information or how we have responded to your request then initially you should contact the Data Protection Officer, Niamh O’Brady (020 7395 8564 or O’Brady@ohparsons.co.uk).
If your complaint remains unresolved then you can contact the Information Commissioner’s Office, details available at www.ico.org.uk
For Free Advice:
Call Us For FREE On:
Or Request A Callback: